Revised 5/2007; 5/2013; 5/2016
CACHE EDUCATION ASSOCIATION CONSTITUTION AND BYLAWS 

CONSTITUTION 
ARTICLE I 
NAME AND AFFILIATIONS 
1.	The name of this association shall be the Cache Education Association, an affiliate of the Utah Education Association and the National Education Association. 
ARTICLE II PURPOSE 
1.	The purpose of the Cache Education Association shall be to work for the advancement of education, and to promote the interests of educators by: 
A.	stimulating a greater professional spirit and advancing a standard of professional courtesy and conduct, 
	B. 	forming a closer feeling among the members of the profession, 
C.	cooperating with the Utah Education Association and the National Education Association in solving the problems which confront the profession of education, 
D.	protecting the rights of educators and advancing their interests and welfare, and 
E.	representing educators in contract negotiations with the Cache School District. 
ARTICLE III MEMBERSHIP 
Membership in Cache Education Association is open to all certified, professional personnel employed by Cache County School District under such terms and conditions as may be established in the Bylaws. Membership in CEA must include membership in UEA and NEA. 
The Bylaws may provide for the suspension and revocation of membership after a due process hearing, and may establish classes of membership and the dues, assessments, and other charges for membership in the Association. 
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ARTICLE IV GOVERNANCE 
Governance of this Association shall be by elected officers as provided by the Bylaws. Actions of the elected officers are subject to provisions stated in the Bylaws. 
The terms of office, method of election or appointment, and removal of officers not above described shall be established in the Bylaws. 
The Bylaws shall define what constitutes a quorum. 
ARTICLE V BYLAWS 
The Bylaws of the Cache Education Association are hereby adopted as the Bylaws of this Association. The Bylaws may be amended by a 2/3's majority vote of the Association Representatives, providing that the proposed amendment is submitted to the Executive Board, Association Representatives, and general membership at least 30 days prior to the meeting at which the proposed amendment is to be considered. In the instance of an emergency, the Association Representatives may waive the 30 days written notice upon a 2/3's vote of the Association Representatives. 
ARTICLE VI AMENDMENTS 
The Constitution of the Cache Education Association may be amended by a 2/3's vote of the general membership, as provided for in the Bylaws. 

BYLAWS
Bylaws of the Cache Education Association are established by the Association to define the activities and function of the Association. 
1.	Bylaws may be added, amended, or deleted by 2/3's vote of the Association Representatives. 
A written copy of the proposed change to the Bylaws must be given to all Executive Officers, Association Representatives, and Members of the Association at least 30 days prior to the meeting when the proposed change is to be considered. 
2.		In the event of an emergency declared by a 2/3's vote of  the Association Representatives, 
		the 30 day prior written notice requirement may be waived. 

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ARTICLE I MEMBERSHIP 
1.	The annual dues of the Cache Education Association shall be established by a vote of the membership at the annual spring business meeting. Dues for membership are $25. 
2.	Special assessments may be levied at a meeting of the Association Representatives when conditions justify such action. A 2/3's majority vote in favor of such assessments is required. 
3.	Collection of dues may be made by a cash settlement, payroll deduction, credit card payment, or Electronic Funds Transfer (preferred method) over the negotiated period. 
4.	All applications for membership shall be deemed to be requests for membership for an entire year.  When applications are received after the first payment withdrawal has been made, the new member begins payment with the next withdrawal and continues through the remainder of the year. 
5.	Membership shall begin with the first contractual day, and shall be continuous throughout the member’s employment with Cache County School District. Written notice of cancellation of continuous membership must be given to the Association President.  Deductions for dues shall stop at that point, but no refunds shall be given. 
6.	CEA membership dues will be waived for the President of the Association during his/her term of office. The UEA and NEA membership dues of the CEA president will also be paid for him/her by the Cache Education Association. 
	7. 	Part-time employees shall be eligible for CEA membership and have their CEA dues pro-
		rated. 
8.	Membership in the Cache Education Association may be recalled, upon written notification, due to violation of the Code of Ethics of the United Education Profession by a two-thirds (2/3) vote of the Association Representatives. 

ARTICLE II 
EXECUTIVE OFFICERS 
1.	The officers of this Association shall consist of a President, a President-Elect, a Past President, two Executives-At-Large, two (2) High School Representatives, two 2 Junior High School Representatives (7-8), and two (2) Elementary Representatives, who shall constitute the Executive Board. A Secretary shall be appointed by the President, and when approved by the Executive Board shall serve as a nonvoting member for one year.  The President shall appoint a qualified individual to act as Treasurer. 
2.	Nomination of candidates to serve as Executive Officers shall be made at the March meeting of the Association Representatives. Any member of the Association may nominate his/her candidate at this time. In the event that a slate of two candidates for each executive position is not nominated during this meeting, the Executive Board shall act as a nominating committee. 

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3.	All candidates for elective office shall be active members of the United Educational Profession with at least three years of experience in Cache District and at least one year of active membership in the UEP. 
4.	The term of office for all Executive Officers shall begin July 15th. 
5.	All executive officers of the Association shall serve for a two-year term with the exception of the President-Elect who shall serve for a three (3) year term. During the first year of the President-Elect's term, he/she shall serve as President-Elect. During the second year of said term he/she shall serve as President. During the third year of said term, he/she shall serve as Past-President. 
6.	The office of president-elect will be voted upon each year. The offices of one of the High School Representatives, one of the Junior High School Representatives, one of the Elementary Representatives, and one of the Executives-At-Large will be voted upon during every odd year. Example: 2013, 2015, 2017, etc. 
The offices of the other High School Representative, the other Junior High School Representative, the other Elementary Representative, and the other Executive-At-Large shall be voted upon during every even year. Example: 2014, 2016, 2018, etc. 
7.	Voting for all elective offices shall be by secret ballot. The candidate for each office receiving a majority of the vote shall be elected. 
8.	Whenever the office of President shall become vacant during a term, the President-Elect shall fill the vacancy for the unexpired term and, additionally, shall serve the term to which he/she was elected. 
9.	Other vacancies which may occur shall be filled by appointment of the Executive Board, subject to the approval of the Association Representatives at their next regular meeting. Such appointments shall be for the unexpired terms. 
10.	Association leave of up to two days per month is available to the Association President or designee. 
11.	Duties and responsibilities of the Executive Officers are defined as follows: 
A.	President. The President shall call and preside over CEA meetings and shall represent the local association, either personally or through a delegate, and shall perform other functions usually attributed to this office including the appointment of task force and ad hoc committees as needed and approved by the Executive Board. 
B.	President-elect. The President-Elect shall assist the President in the performance of his/her duties and do all other things necessary to maintain a knowledge of and interest in the affairs of the association necessary to the continuity of local association business. 
C.	Past-president. The Past-President shall advise the Executive Board and assist the President as requested. 
D.	Executives (at large). The two Executives-At-Large shall assist the President, President-Elect and the Past-President in the performance of their duties and do all other things necessary to maintain a knowledge of and interest in the affairs of the association. 
E.	Secretary. The Secretary shall keep accurate and complete minutes of all meetings and shall assist the President. 
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F.	Treasurer.  The appointed Treasurer shall manage all association funds and disburse them upon authorization of the Executive Board.  He/she shall keep accurate accounts of receipts and disbursements. It will also be the duty of the Treasurer to prepare an annual financial statement for report to the membership as directed by the Executive Board and to assume such other duties as directed by the Executive Board. 
G.	Grade Level Representatives (K-12). It shall be the duty of the Grade Level Representatives to be aware of the feelings and concerns of association members in their particular grade levels and to make such information available to the Executive Board. 
The Grade Level Representatives shall also be responsible for duties assigned by the association President in his/her efforts to manage the affairs of the association, and for implementing directives which come from the Association Representatives. 
H.	Executive officers may be recalled for mis-, mal-, or nonfeasance in office or for 	moral turpitude. Recall procedures may be initiated by another Executive Board 	officer or by a member of the executive officer's electing constituency. The recall 	request must be submitted in writing with reasons and evidence for recall clearly 	stated. After a hearing on the matter by the Executive Board and a two-thirds (2/3) 	vote of the Executive Board recommending that the officer be removed from office, 	the Association Representatives, after a fair hearing on the matter, may vote to 	remove the officer. The accused officer shall have the opportunity to answer any 	and all charges and to question the accusing parties before the vote. A 2/3's vote 	of the Association Representatives shall remove the officer. 
                                       ARTICLE III 
                                              ASSOCIATION REPRESENTATIVES
1. ASSOCIATION REPRESENTATIVE'S ELECTION: 
A.	Association Representatives and alternates shall be elected by the members they represent within two weeks following the annual spring business meeting of the Association. Election as an Association Representative or alternate will be for a two year term. 
B.	Each school shall elect one Association Representative and one alternate for each 20 members or greater part thereof. Each school, regardless of size, shall be entitled to at least one representative and one alternate. 
C.	To be eligible to serve as an Association Representative, a candidate must have had at least three years of teaching experience in Cache District and one year of membership in the Cache Education Association unless otherwise approved by the CEA Executive Board. The term of office shall begin July 15th. 
2. ASSOCIATION REPRESENTATIVE'S DUTIES: 
A.	Association Representatives should attend all Association Representative meetings, should be aware of feelings and concerns of association members in their particular schools, and should make such information available to the Association Representatives and Executive Board. 
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B.	Association Representatives shall be responsible for those duties assigned by the Executive Board and for implementing directives which come from the Association Representatives. 
C.	Association Representatives shall be responsible for conveying information gathered from the Association Representative meetings to their faculties. 
D.	The membership of a school shall have the power to recall their Association Representative if two-thirds (2/3) of the Association members sign a petition stating that it is their belief that the Association Representative is not representing them or is inadequately or ineffectively carrying out the duties of a Association Representative. 
1.	Upon receipt of the petition for recall, the CEA President or designee shall conduct a meeting with at least two-thirds (2/3) of the school's association membership in attendance to hear the charges brought against the Association Representative. The Association Representative will have the opportunity to answer the charges during the meeting. 
2.	After full discussion of the matter, a secret vote will be taken. A (2/3's) vote of the members will remove the representative. 
3.	In the event the Association Representative is removed from office, a new Association Representative will be elected immediately after the removal vote is completed. The newly elected representative will serve the remainder of the term of the removed representative. 
4.	In the event of an Association Representative transferring or moving from the school or resigning from office, the school's membership may move immediately to fill the vacant position by the election procedure described above. 
ARTICLE IV
 ELECTIONS AND VOTING 
1.	Election of executive officers will be in accordance with the following sub-sections: 
A.	Candidates for Executive Board offices must declare their candidacy. 
B.	Candidates will be announced and a sample ballot will be made available to each school in the District at least one week (7 days) prior to the annual business meeting. 
C.	Under the supervision of the Executive Board officers not running for office, members will be given the opportunity to vote by secret ballot. Members may write-in additional candidates. 
D.	Ballots will be made available to the Association Representatives at least one week (7 days) prior to the specified date of the election deadline. All ballots will be returned to the UniServ office no later than 6:00 p.m. the day of the election deadline. 

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E.	Ballots will be counted by those Executive Board members who are not running for office and the results given to the all members for posting at each school no later than the Monday following the election. 
F.	Voting for the Grade Level representatives will be by members associated with that particular grade level--ie., senior high schools will vote for the senior high representative. 
2.	Election as President or President-Elect of the association shall constitute election as a delegate to the NEA-Representative Assembly. Election to the Executive Board constitutes election as a potential delegate to the NEA-RA. The Executive Board shall select the additional RA delegate. In the event that an elected RA delegate is unable to attend, the Executive Board will replace that person by another Executive Board officer or by an Association Representative. 
3.	Election as an executive officer or as an Association Representative shall constitute election as a delegate to the UEA House of Delegates. Additional delegates to the UEA House of Delegates will be by a majority vote of the members voting in the annual business meeting or in a special election of the Association Representatives. 
ARTICLE V MEETINGS 
1.	QUORUM: A quorum shall be defined as those voting members present at any general membership meeting, Executive Board meeting or Association Representative meeting, so long as proper notification of the meeting has been given to all voting members. 
2.	PROCEDURE: The rules of parliamentary procedure shall generally govern the association in all cases to which they are applicable, and in which they are not inconsistent with the Constitution or Bylaws of the association. 
3.	VOTING: A member of the voting body shall cast no more than one vote per question. The President of the association shall act as an ex-officio member for voting. His/her vote will only be used to break a tie vote. 
4.	ATTENDANCE: All meetings except executive sessions shall be open and may be attended by any member of the association. Executive Sessions are not open to the general membership and are restricted to discussion/action on negotiations, personnel, grievances. 
5.	EXECUTIVE BOARD: Regular meetings of the Executive Board of the Cache Education Association shall be held. 
6.	ASSOCIATION REPRESENTATIVE MEETINGS: Regular meetings of the Association Representative of the Cache Education Association shall be held throughout the school year at such time and place as shall be agreed upon by the President and the Association Representative Assembly. 
7.	ANNUAL BUSINESS MEETING: The annual business meeting of the Association shall be held in April at the discretion of the board.  The business shall include reports and other business outlined by the Executive Board. 

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8.	SPECIAL MEETINGS: Special meetings of the general membership may be called at any time by the Executive Board or by written request of fifty percent (50%) of the members of any three schools, providing that at least one week (7 days) notice of such meetings shall be given to the Executive Board and to each school's membership. A 2/3's vote of the Association Representatives may waive the 7 day notice requirement. 
ARTICLE VI REMEMBRANCE FUND 
1.	Membership in the Cache Education Association Remembrance Fund is subject to the following conditions: 
	a. 	current membership in the Association, 
b.	completion of an initial application, including a declaration of having no preexisting terminal health conditions, 
c.	payment of an initial application fee of $35.00, 
d.	agreement to an automatic payroll deduction of a $35.00 premium upon the death of any member covered by this Remembrance Fund, and 
e.	possession of a current year's contract with (or an approved leave of absence from) the Cache County School District. 
f.	at the discretion of the Cache Education Association Executive Board, no payroll deduction will be assessed Remembrance Fund members if the amount of the reserves in the Remembrance Fund is enough to cover the death benefit paid to the member's family and maintain an adequate fund balance. 
2.	Failure to comply with all of the above requirements automatically terminates membership in this Remembrance Fund. 
3.	Reinstatement of membership is subject to the policies of the Association and the approval of the Executive Board which administers this program. 
4.	The death benefit of coverage by this program shall be $35.00 times the number of members in the Cache Education Association Remembrance Fund. 
5.	Five year of continuous membership in the Remembrance Fund shall constitute "vested" membership and shall provide the additional benefit of a cash refund upon the condition of either retirement from or discontinuance of employment with the Cache School District. 
The amount of the cash refund will be determined by the formula below, computed as of June 30th of the year preceding the date of eligibility. The amount will be rounded to the nearest dollar and paid promptly upon the application of the eligible member. 
Refund = rAl + [[B - C] * [Dll A + rCB-C) * D] 
A = The current initial application fee 
B = The total Remembrance Fund balance 
C = The amount of the current death benefit ($30 times the current number of members in the fund) 
D = The current number of members in the fund                                                         

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Example: A + r(B - C) * D =Refund $35.00 + [($15,000-12,250) * 350 = $42.85
 
ARTICLE VII AMENDMENTS 
These Bylaws may be amended by a two-thirds (2/3) vote of the Association Representatives and the Executive Board, providing that the proposed amendment(s) shall have been submitted in writing to the Association Representatives and Executive Board at least one month in advance. 
ARTICLE VIII NEGOTIATIONS 
1.	Annual contract negotiations with the Board of Education shall be conducted by an association team. This team shall be appointed by the Association President and approved by the Executive Board. 
2.	The proposals brought by the negotiation team shall be subject to ratification, first by the Executive Board, and then by the general membership of the Cache Education Association. An affirmative vote by a majority of those who cast a ballot during the voting period will constitute ratification of the contract agreement. 
3.	It shall be the responsibility of the Executive Board to give notice of an open forum to be held no less than seven (7) days prior to the ratification vote deadline.  Written notice will also be given for the method to vote.

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